Lucid Careers

Executive Assistant

General & Administrative

Newark, CA      Full-Time

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Leading the future of luxury mobility

Lucid’s mission is to inspire the adoption of sustainable energy by creating the most captivating luxury electric vehicles, centered around the human experience. Working at Lucid Motors means having a shared vision to power the future in revolutionary ways. Be part of a once-in-a-lifetime opportunity to transform the automotive industry.

We are looking for an Exceptional Executive Assistant to work at the Company’s executive office in Fremont, California.

The Executive Assistant role is a position that requires the ability to interact in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Ability to learn, retain and understand the company’s corporate structures are important to provide the level of support and knowledge necessary to complete daily tasks. This position will have a variety of responsibilities and requires the ability to work effectively within a team environment, takes initiative, and is extremely self-motivated. The ability to build and maintain strong relationships throughout the organization will be critical. This individual needs to enjoy the administrative challenges of supporting a diverse group and can work effectively in a multi-task environment that requires strong organization and communication skills, with focus and attention to detail.

This is a critical job for our growing company and one that works with our C-level leadership. The job requires great organizational and communication skills, the ability to handle anything, and switch gears at a moment’s notice. A high level of discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative. Key to the position is the ability to deal with people of every station, handle complex administrative support for leaders, to keep them organized, prioritized and on time while maintaining a high level of professionalism and positivity.

The Role

  • Schedule meetings for Senior Executives and other members of management, including issuing invitations, scheduling conference rooms, assembling background materials, preparing agendas, recording action items, and organizing any necessary catering
  • Assist with creating and modifying PowerPoint presentations
  • Compose and edit a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy and completeness
  • Arranging domestic and international travel for the Executives
  • Organizing, prioritizing and appropriately handling time-sensitive, confidential information and ensuring action/attention required is addressed
  • Coordinate and manage Senior Executives challenging calendars, and maintain Outlook contact files
  • Assist with tracking and reporting of various departmental expenses, and code invoices for approval and signature
  • Work effectively with other Executive Assistants and support the team when necessary to streamline departmental workflow and communications
  • Ability to prioritize and handle multiple assignments at any given time, work late or come in early when it is necessary.
  • Comfort in handling things with aplomb when a multiplicity of urgent matters converge
  • Operate in a proficient manner, anticipating matters at hand and initiating action without requiring direction or supervision
  • Maintain strict confidentiality in performing all duties
  • Manage correspondence between departments
  • Taking meeting minutes for weekly staff meetings
  • Prepare and submit expense reports
  • Setting up/clearing away refreshments for internal meetings
  • You are driven, and self-driven, capable of anticipating what needs to be done and making it so with minimal supervision.
  • You have a proven ability to consistently and positively contribute in a high-paced, changing work environment with the ability to prioritize multiple functions and tasks and manage work time efficiently
  • You consistently act with a high level of discretion while juggling many tasks at once. You should have a track record of success and have these characteristics and skills
  • Strong written, verbal and interpersonal communication skills
  • Strong organizational skills
  • Well-versed in the Microsoft Office
  • Perform various administrative functions including filing, copying, faxing, etc.
  • Impeccable attention to detail
  • Authorized to work in the United States on a full-time basis. Full fluency (verbal and written) of the English language is a must

Qualifications

  • High school diploma or equivalent required
  • 6 plus years of administrative assistant experience.
  • Ability to accurately solve problems and exceptional proficiency in data management
  • Ability to establish and maintain effective working relationships with employees, supervisors, Board members, suppliers and all visitors to the organization.
  • Ability to complete multiple, diverse tasks of differing priorities
  • Excellent interpersonal, verbal and written communication skills
  • Professional writing skills which reflect correct grammar, spelling, punctuation, composition, quality, and fluent vocabulary
  • Demonstrated ability to professionally deal with unexpected demands and incidents, and to professionally and tactfully interact with all levels within the organization
  • Ability to anticipate approaching problems and establish strategic plans for future success
  • Ability to perform tasks and achieve results with a high degree of accuracy and precision
  • Excellent team-building skills, fostering a cooperative work environment
  • Effective time management and decision making skills
  • Outstanding administrative, organizational, and calendar management skills
  • Ability to maintain security and confidentiality of information, demonstrating discretion, professionalism, personal ownership, and attention to detail
  • Effectively operate with a sense of urgency and demonstrate the ability to meet deadlines and work intensely until projects and duties are complete
  • Ability to process information with speed and accuracy
  • Proficient use of Microsoft Office programs including Word, Office, Outlook, PowerPoint
  • Authorized to work for any employer in the United States
  • Ability to pass a thorough background check
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